Please read these conditions carefully. Complete the details above, sign on page 2, and then return the form to the Club together with your deposit. You are strongly advised to keep a copy for your own reference.

GENERAL CONDITIONS

The Club only accepts bookings for privately organised social events. Third party bookings are not accepted. No bookings will be accepted for events where the organiser intends to sell admission tickets to the general public, or where anyone other than invited guests will attend. The Club reserves the right to request a written guest list in advance of any function.

The full name and address of the individual responsible for organising the function and who will be liable for making full payment must be provided above at the time of booking, and he or she must sign overleaf. If possible please also provide an alternative contact in case of emergency.

The nominated function organiser is responsible for the conduct of guests throughout the event. The organiser and guests are required to comply with all reasonable instructions from the Club management and staff during the course of an event. For certain events the Club reserves the right to insist on the provision of qualified door staff, the cost of which must be borne by the organiser.

Where children are guests at day time events (eg – weddings) they must be supervised by a responsible adult and kept away from any electrical equipment i.e disco/band equipment, please note children and adults are not permitted to use the rugby pitches at any time and the lift is to be used for the support of elderly or disabled guests.  Any damage caused to the clubhouse, fittings or equipment will be charged to the event organiser named above.

Evening functions are normally only accepted for adult groups (ie – everyone must be 18 years old, or older). The Club is not able to accommodate children’s parties, 18^th or 21^st birthday parties.

Function organisers and guests are not permitted to bring any beverages, alcoholic or soft drinks, or food onto the premises. Where bottles of spirits or other drinks are offered as raffle prizes these may not be awarded until the end of the event and guests are leaving the premises.

The Club car park is locked overnight and normally reopens by 7.30am on weekdays and 8.30am at weekends (closing by 4.00pm on Sundays). Guests may leave their vehicles in the car park overnight but should note that this is entirely at their own risk and the gates will not be opened at any times other than the above.

All guests, disco operators and bands must be completely clear of the premises within one hour of the end of an event otherwise a standard staff overtime charge of £100 will be levied. Guests intending to leave by taxi are advised to book these at least one hour before an event is due to end, there is a freephone in the Priory Suite foyer for this purpose.

Function organisers are advised that rugby events take place at Hyde Parkthroughout the year, particularly during the daytime at weekends. Match fixture dates are subject to change and the Club cannot guarantee that they do not coincide with the date and timing of private functions. 

The acceptance of any booking is at the sole discretion of the Club which reserves the right to refuse any booking it deems unsuitable for the venue. 

By booking a function at the Club the organiser is deemed to have accepted and be bound by these terms and conditions.

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DEPOSITS & CONFIRMATION OF BOOKING

The appropriate full room charge is payable in advance as a deposit for all private functions and corporate social events (staff parties for example) as shown below. A non-returnable deposit of £500 is required in respect of full day wedding receptions. Deposits are payable immediately to confirm the booking, and until paid and accompanied by a signed copy of this agreement, a booking remains provisional and the Club reserves the right to re-let the date.

ROOM CHARGES & DEPOSITS

WEDDINGS

50% of the estimated total catering cost is payable to the Club 6 months before the booked date and is strictly non-returnable. The full balance is payable one month before the booked date, except where special terms have been agreed in advance. 

MINIMUM / MAXIMUM NUMBERS

The Club’s function rooms may only be booked in conjunction with a meal or buffet service, and subject to the following minimum and maximum numbers

NOTIFICATION OF NUMBERS

The Club must be notified of the final number of guests to be catered for a minimum of 3 working days in advance of the event, and this will constitute the minimum number for billing purposes.

PAYMENT

Payment is due within 14 days of the Club’s invoice and may be made by credit/debit card, cash, or cheque made payable to Taunton Rugby Football Club Ltd. Please note all cheques must be fully supported by bank card details. Full payment for all services may be required in advance of the event at the discretion of the management.

CANCELLATION

·          In the event of cancellation by the client the charges shown below will apply

·          Please Note - Wedding deposits and pre-payments are non-returnable

I have read and understand the booking terms and conditions on pages1 & 2 and confirm that I wish to book the Club for the event and date shown overleaf for which I enclose a deposit of

£……………………… ………                or I wish to pay by Credit/Debit Card  [   ]

Signature:………………………………………….…   Date:………………………       F400/01/Jan07